All fees are charged on a per week, per person basis.
Please be aware that all payments made via non-UK credit/debit cards and bank accounts are subject to the exchange rate on the day they are processed.
Payment terms
- If enrolling online: full payment by credit/debit card at the time of booking.
- If submitting an enrolment form: full payment online by credit/debit card or via bank transfer within 30 days of invoice date.
Supplementary costs
- Extended-stay fee: Participants staying multiple, consecutive weeks will be charged an additional £90 for the cost of the Saturday night between courses. An invoice will be emailed to participants alongside confirmation of their enrolment.
- Excursion fee where applicable: £15-125. This fee is built into the above course fees and will not require a separate payment. If your course includes a day-long excursion, you may need to make your own lunch arrangements.
- Course change administration fee: Please note that course transfers may be permitted in exceptional circumstances at the discretion of the programme administrator, up to the 1 May 2023. In accordance with our Terms and Conditions, an administration fee of £50 will be charged.
- Any ticketed activities, as outlined in the Social Programme.
Cancellations and refunds
1. Cancellation by you
Participants who wish to cancel must inform the Programme Administrator in writing: by email to oxfordexperience@conted.ox.ac.uk, or by post to The Oxford Experience, OUDCE, 1 Wellington Square, OXFORD, OX1 2JA, UK.
The following cancellation and refund policy applies in all cases:
- Cancellations received up to and including 30 April 2023 – OUDCE will retain an administration fee of £100 per week booked; all other fees paid will be refunded.
- Cancellations received between 1-31 May 2023 – OUDCE will retain 60% of the fees paid; the remaining 40% of fees paid will be refunded.
- Cancellations received on and after 1 June 2023 - no refunds will be made under any circumstances.
Where course fees have been paid in currencies other than pounds sterling, refunds will be subject to the exchange rate on the day they are processed.
2. Cancellation by us
OUDCE reserves the right to cancel a course where there is good reason, for example, if exceptionally low enrolment would make it educationally unviable. In these cases we will refund the course fees that you have already paid. If we cancel a course, our liability is limited to the fees that we have received from you; this means that we will not compensate you for any pre-booked travel costs or any other expenses incurred.
Where course fees have been paid in currencies other than pounds sterling, refunds will be subject to the exchange rate on the day they are processed.
The status of this course will be reviewed on 1 May 2023. If it is likely that the course may be cancelled, all those affected will be notified by email within 7 days; if you have not heard from OUDCE by 8 May 2023, you should assume that your course will be running. You may wish to delay finalising your travel arrangements until after this date.
3. Travel insurance
All participants need to purchase travel insurance to cover the programme fee, travel costs, and any other expenses incurred. OUDCE cannot be held responsible for any costs you may incur in relation to travel or accommodation bookings as a result of a course cancellation, or if you are unable to attend the course for any other reason.