All fees are charged on a per week, per person basis.
Please be aware that all payments made via non-UK credit/debit cards and bank accounts are subject to the exchange rate on the day they are processed.
Payment terms
- If enrolling online: full payment by credit/debit card at the time of booking.
- If submitting an enrolment form: full payment online by credit/debit card or via bank transfer within 30 days of invoice date.
Supplementary costs
- Extended stay fee: Participants staying multiple, consecutive weeks are offered bed and breakfast accommodation for the Saturday night between their courses. The extended stay rates are charged on a per person basis, depending on your enrolment accommodation. An invoice will be emailed alongside your confirmation of enrolment.
- Excursion fee where applicable: £5-130. This fee is built into the above course fees and will not require a separate payment. If your course includes a day-long excursion, you may need to make your own lunch arrangements.
- Course transfer fee: Please note that course transfers may be permitted in exceptional circumstances at the discretion of the programme administrator, up to the 1 May 2024. In accordance with our Terms and Conditions, an administration fee of £50 will be charged.
- Any ticketed activities, as outlined in the Social Programme.
Cancellations and refunds
1. Cancellation by you
Participants who wish to cancel must inform the Programme Administrator in writing: by email to oxfordexperience@conted.ox.ac.uk, or by post to The Oxford Experience, OUDCE, 1 Wellington Square, OXFORD, OX1 2JA, UK.
The following cancellation and refund policy applies in all cases:
Where course fees have been paid in currencies other than pounds sterling, refunds will be subject to the exchange rate on the day they are processed.
2. Cancellation by us
Where there is good reason, OUDCE reserves the right to cancel a course by giving you notice in writing at any time before the course is due to start. In these cases, we will endeavour to offer a transfer to another available course if practical and acceptable to you, subject to payment or refund of any difference in course fees. Alternatively, we will refund the course fees that you have already paid. If we cancel a course, our liability is limited to the fees that we have received from you; this means that we will not compensate you for any pre-booked travel costs or any other expenses incurred. The status of this course will be reviewed on 1 May 2024. If it is likely that the course may be cancelled, anyone affected will be notified by email within 7 days; if you have not heard from OUDCE by 8 May 2024, you should assume that your course will be running. You may wish to delay finalising your travel arrangements until after this date.
OUDCE reserves the right to cancel a course at short notice in exceptional circumstances that would prevent the course from being delivered e.g. tutor illness. In these rare instances, and if we are unable to find a replacement tutor, we will notify you as soon as possible and arrange a transfer to another available Oxford Experience course. If we cancel a course, our liability is limited to the fees that we have received from you; this means that we will not compensate you for any pre-booked travel costs or any other expenses incurred.
Where course fees have been paid in currencies other than pounds sterling, refunds will be subject to the exchange rate on the day they are processed.
3. Travel insurance
All participants must purchase travel insurance to cover the programme fee, travel costs, and any other expenses incurred. OUDCE cannot be held responsible for any costs you may incur in relation to travel or accommodation bookings as a result of a course cancellation, or if you are unable to attend the course for any other reason.
