Educational recordings: supporting students with disabilities on non-award-bearing courses

Educational recordings: supplementary guidance on support for students with disabilities who are attending non-award-bearing courses


  1. This guidance sets out the Department for Continuing Education’s position on the creation of educational recordings with specific reference to students attending non-award-bearing courses who declare a disability.
  2. By “non-award-bearing courses” we mean courses which do not lead directly to a qualification from Oxford University (these can also be referred to as “Open Access Courses”). They might include, for example, a series of weekly classes, a one-off lecture, a “Day-and-Weekend School”, summer schools, or CPD training courses etc.; but not undergraduate and postgraduate taught degrees, certificates and diplomas, nor research degrees. (Students on award-bearing courses should refer to the University’s Educational Recordings Policy.)
  3. Students on non-award bearing courses may seek permission to make their own educational recordings. Where requested on the grounds of disability, this may be granted as a reasonable adjustment if so recommended by the Department (it should be noted that other anticipatory approaches may be recommended and used rather than or in addition to recordings). Students who have been given permission to record teaching sessions on these grounds do not need to ask permission again from individual academics on their course, but should inform them as a matter of courtesy.
  4. Such requests can be submitted either when enrolling, or later through contacting the course administrator or the Departmental Disability Co-ordinator at Students are strongly advised to contact the Department as soon as possible, to allow time for their request to be reviewed, and for any recommendations to be agreed and implemented.
  5. Students must follow the University’s Educational Recordings Policy s.7, 29-30 regarding the use, sharing and destruction of recordings. If the course has no formal “assessment”, (which will be the case for many non-award-bearing courses), then any recordings should be destroyed by no later than one week after the end of the course (or series of classes where these are designed to form a coherent programme).
  6. Students who wish to make an educational recording for other reasons (not on the grounds of disability) should refer to University’s Educational Recordings Policy s. 28).


Updated 16 August 2023