Current job vacancies | Oxford University Department for Continuing Education

Administration Assistant (2 posts)

Grade 3: £18,412 - £21,220 p.a.

Closing date: 07 June 2017

We are looking for well-organised administrators to support our programme of postgraduate and short training courses in (1) environmental sciences and sustainable urban development, and (2) health sciences.

The roles are very varied, and will be attractive to someone with good all-round administrative skills and a career interest in higher education or event management. Operating within a close-knit team, you will be involved with course logistics, marketing, and client and tutor liaison.

You should be able to demonstrate: good organisational and time management skills, and an ability to manage competing tasks and a varied, busy workload; good communication skills (written and oral), and the ability to interact appropriately with colleagues and clients at all levels; the ability to present consistently a professional and positive image of yourself; accuracy and attention to detail; competence in using standard applications (e.g. Microsoft Office) for electronic communications, word processing, spreadsheets, and data/ records management; a strong customer focus; an appropriate level of numeracy (at least a good pass at GCSE maths or equivalent); the ability to work and communicate effectively within a team.

Also, experience in any of the following areas would be an advantage: servicing events, conferences, courses and/or training programmes; responding to straightforward enquiries; maintaining web-based content (e.g. for a website or a virtual learning environment); financial processing and using financial software; operating within a customer-facing role or a service environment.

The posts are based within the Department for Continuing Education’s Continuing Professional Development (CPD) Centre. We run high-quality part-time professionally-oriented and postgraduate programmes, with about 200 academic programmes, short courses and conferences annually.

This posts are full-time and for a fixed-term of 2 years in the first instance.

The closing date for applications is 12.00 noon on 7 June 2017.

Part-time Course Delivery Co-ordinator

Grade 5: £24,565 - £29,301 p.a. (pro rata)

Closing date: 07 June 2017

We seek an enthusiastic and well-organised Course Delivery Coordinator to join our Technology-Assisted Lifelong Learning (TALL) unit.

The role of the Course Delivery Coordinator is to manage the delivery of the popular online courses developed and run by the TALL unit for the Department for Continuing Education and other clients. In doing this, you will: agree delivery dates for courses; liaise with academics, administrators and web developers to ensure updates to course materials are implemented; work with colleagues to ensure courses are correctly set up on the learning platform; resolve any problems related to the course materials raised during the delivery of the courses; and contribute to the collection and analysis of evaluation data. You will also project manage more significant updates to online course materials and contribute to the on-going development of systems and working processes to support the team’s course delivery activities.

You will be able to manage a busy workload and enjoy working closely with colleagues to deliver up to 100 courses each term. Good written communication, problem solving skills and an eye for detail are essential; and previous experience of course administration is desirable. Excellent organisation and interpersonal skills are required and you must be an effective team worker. You will have previous experience of working in a deadline-driven environment, be professional in your outlook and be able to evolve systems and processes to meet future course delivery requirements.

This is a part-time position working 29.2 hours per week (0.8 FTE), but full-time hours would be considered. For appointments made at 0.8 FTE, working hours will be agreed on appointment. The preferred part-time hours for this post are shorter hours worked each day Monday to Friday.

The role includes 38 days’ leave (pro rata), inclusive of Bank Holidays and Departmental closure days, pension and excellent benefits. The Department is committed to developing colleagues both personally and professionally.

Applications are to be made online no later than 12.00 noon on Wednesday 7 June 2017. Interviews are expected to take place on Wednesday 21 June 2017.

Administrative Officer

Grade 5: £24,565 - £29,301 p.a.

Closing date: 12 June 2017

We are looking for an Administrative Officer to support our increasing number of part-time postgraduate programmes and short training courses for professionals. You will be involved in all aspects of the programmes, from promotion to delivery. You will need: excellent organisational and project management skills; good communication skills (written and oral), and the ability convey detailed and complex information; strong customer focus and a proven track record in delivering high levels of service; good desk-research, analytical and problem-solving skills; competence in using standard office IT applications, including word processing, spread-sheets and data management systems; an appropriate level of numeracy (at least a good pass at GCSE Maths or equivalent); ability to work effectively both independently and as part of a team.

It will be an advantage to have experience of: managing events and/or training courses; communicating with different audiences (ideally within education); operating within a customer-facing role, especially within marketing, public relations or a similar field; contributing to organisational processes (ideally within education); editing web-pages, managing electronic learning resource systems, and working with web-based marketing; financial processing and/ or planning; staff supervision and/or guidance.

These are exciting opportunities to work within friendly, multi-disciplinary teams in programmes that are growing, and could interest someone seeking a long-term term career within higher education. The Department is committed to developing colleagues both personally and professionally.

This appointment is fixed-term for 2 years in the first instance.

The closing date for applications is 12.00 noon on 12 June 2017, interviews are likely to be held on 26 June.